Documents storage

Storage service Thailand – Company Documents Storage Service

Panwa Group of Companies offers company-document storage solutions to companies that have been liquidated as well as companies that are still in operation.

Due to the fact that under Thai law liquidated and incorporation companies are required to keep all company documents as stated in the Accounting Act, B.E. 2543 (2000) for five years after the date of liquidation or closing of accounting period, we offer this service to both Foreign and Thai clients not wishing to keep these documents personally for whatever reason. We will store the documents on behalf of you in our safe storage area.

You can be certain that your documents are safe at Panwa Group of Companies. If any government department requests the documents for whatever reason they are available at any time.
After the mandatory five years we will destroy the documents by means of shredding and dispose the information on behalf of you.

Fee: We charge an annual fee depending on the amount storage boxes. Per storage box: THB 1,000 per year.

Related Services:

QA

Q1. We would like to check whether you provide document storage service (15 carton boxes) together with a registered office address.

Panwa: Yes, we provide both document storage and registered office address services.

a. Document Storage: We charge Baht 1,000 per box per year for storage (based on 15 boxes).

b. Registered Office Address:

Baht 18,000 per year for non-VAT registered companies
Baht 36,000 per year for VAT-registered companies

c. Additional Support:
We can also assist with:

Changing the company address with the Department of Business Development (DBD) and the Revenue Department (RD)
Registration for liquidation and company dissolution steps

Q2. We heard that in Thailand, the documents need to be located inside the registered office address. Is this true?

Panwa:
Yes, generally, company documents are required to be kept at the registered office address. However, it is also permissible to store them at a different location, provided that prior approval is obtained from the Ministry of Commerce. In the case of VAT-registered companies, approval from the Revenue Department is also required.

If needed, we can assist you with obtaining the necessary approvals for alternative document storage.

Q3. After 5 years, can you help us send all boxes to our office in Singapore? Have any charges at that time?

Panwa:
Yes, we can assist with shipping your boxes to your office in Singapore. Our service fee is a small charge for coordiation and delivery at Thailand Post (if any).

Anyway for the shipping cost will depend on the selected courier service, such as FedEx, Thailand Post, or others.

For example:

FedEx to the USA is approximately Baht 3,500 per box
Thailand Post is approximately Baht 1,500 per box

Rates to Singapore may vary but will likely be lower. When the time comes, we will help compare shipping options so you can make the best decision.

Q4: Is it convenient if we are in the process of company liquidation and have no Thai staff available? If we store the documents with your firm, can we request assistance in locating and sending documents to other parties?

Panwa:

Yes, absolutely. We are happy to assist with this and other related matters. If your documents are stored with us, we can help locate specific files and send them to your designated recipients via scanning, email, or postal mail, as needed.

Our service goes beyond just document storage — we also offer broader support under our “Secretarial and Assistance” package. This includes tasks such as administrative handling and coordination, which can be billed on an hourly basis. – Click here.

For more information, please feel free to contact us:

Phones: +66 2 933 9000
Email: bkk@panwa.co.th
WhatsApp: +66 81 919 6225 (Mr. Tana Sipa)
LineApp ID: @panwa